HOW IT WORKS
ActaBuild makes construction photo documentation simple to schedule, easy to review, and useful long after the project is complete. The process is built around clear site visits, milestone tracking, and a floor-plan based viewer that keeps everything organized in one place.
Schedule Documentation
Start by scheduling a documentation visit for your project. This can be a one-time visit, recurring progress capture, or a milestone bundle that follows the build from early work through completion.
Typical scheduling options include:
- Pre-construction baseline capture
- Monthly progress visits
- Trade milestone documentation
- Pre-concealment walkthroughs
- Final turnover records
Once scheduled, ActaBuild handles the capture workflow so your team does not need to manage photo collection internally.
ACTABUILD DOCUMENTATION SERVICES
We work within your existing construction management workflow, delivering organized documentation through ActaBuild or directly into the platform your team already uses
Milestone Visits
Documentation is most valuable when it aligns with construction progress. Visits are timed around key stages so important work is recorded before it is covered.
Common milestone capture includes:
- foundation and underground utilities
- framing progress
- rough plumbing, electrical, and mechanical
- insulation and drywall readiness
- finish phase verification
- project closeout
This creates a clear visual timeline of how the project came together.
START DOCUMENTING YOUR PROJECT
Floor Plan Based Photo Viewer
All photos are organized inside a structured viewer tied directly to your floor plans. This makes navigation fast and intuitive for field teams, project managers, and ownership groups.
The viewer includes:
- still photo documentation
- 360 walkthrough style capture
- plan-based navigation between rooms
- milestone timeline comparisons
- trade-tagged image organization
Instead of searching through folders, users simply click the plan and open the documentation they need.
Pin-Based Navigation
Instead of searching through folders of photos, users can click directly on pins placed across the plan.
Pins can represent:
- Progress photos
- 360 captures
- Trade-specific documentation
- Issues or annotations
- Milestone checkpoints
This creates a faster and more intuitive way to navigate the project visually.
Milestone Comparison Viewer
Compare documentation between multiple project to track changes over time.
The comparison viewer helps teams:
- See progress between visits
- Verify completed work
- Review pre-concealment conditions
- Compare milestone stages
- Identify changes or missing items
Users can quickly move between dates while viewing the same area of the project.
Issue Tracking
Track construction issues directly from the field with pinned locations tied to floor plans and site plans. Issues can be assigned priority levels such as Critical, High, Medium, or Low, helping teams focus on what matters most. Annotated photos provide visual context so teams can quickly identify the exact location and condition needing attention.
Built-in commenting keeps conversations connected to the issue, allowing contractors, project managers, and stakeholders to collaborate in one place. Progress tracking makes it easy to monitor whether an item is open, in progress, resolved, or completed throughout the life of the project.
What Your Team Can Do With the Documentation
Give your team access to organized project records from anywhere. ActaBuild helps contractors, project managers, owners, and stakeholders stay aligned with clear visual documentation tied directly to the jobsite.
- View project progress by milestone, date, or location
- Navigate photos through floor plans and site plans
- Track issues with pinned locations and status updates
- Review annotated images for quality control and coordination
- Comment directly within issues and documentation records
- Share project access with internal teams, subcontractors, or clients
- Export reports, photos, and organized project records as needed
- Maintain a searchable visual history throughout the project lifecycle
Designed for Real Construction Workflows
ActaBuild fits naturally into active jobsite coordination without adding complexity. Documentation is captured on schedule, organized by plan location, and delivered through a viewer your team can use immediately.
START DOCUMENTING TODAY
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